Mail guides
Apartment and building mail
Handle building-wide advertising without interfering with residents' personal mail.
Count unwanted building mail without collecting names
An informal count of the advertising mail types arriving in a building can inform talks with management or a community board. It should rely only on what residents choose to report, and it should never ask for names or addresses.
Decide which catalogs a clubhouse should keep
Clubhouse tables fill up with catalogs addressed to former residents or to the association. What you do with them depends on who the catalog is addressed to and who is authorized to act.
Identify a flyer delivered to every apartment
When the same flyer lands in every unit, it probably came from a local advertiser delivering to the whole building. You can still identify the sender and ask whether they offer a way to stop it.
Deal with business advertising for a former tenant
When advertising for a prior tenant's business keeps arriving at your address, you cannot submit a removal request for it. What you can do depends on whether you have any authority over that company's mail.
Keep a mailroom photo station private
Photographing your own advertising mail for a removal request is easy. In a shared mailroom, it also means keeping neighbors' mail out of the frame and your own details out of view.
Write a useful mailroom notice about junk mail
A mailroom notice can introduce residents to opt-out tools they may not know about. It should point to official resources without suggesting that any single step will end unwanted mail.
Handle a neighbor's advertising in your mailbox
When advertising addressed to a neighbor lands in your mailbox, it is a delivery error. The right step is to send it back on its way, not to photograph or submit it.
Set boundaries for a property manager's mail cleanup
A property manager who wants to cut down on junk mail can share resources and deal with mail addressed to the property. Mail addressed to residents is theirs to handle.
Make a resident resource sheet for paper-mail choices
Many residents do not know that opt-out options exist for certain advertising mail. A one-page sheet of official public links gives them a starting point, and no one has to share an address or act on their behalf.
Sort promotional mail at shared-office reception
Reception staff in shared offices handle promotional mail for tenants they may barely know. A written sorting policy and clear tenant instructions prevent both pileups and unauthorized handling.