Decide which catalogs a clubhouse should keep
Clubhouse tables fill up with catalogs addressed to former residents or to the association. What you do with them depends on who the catalog is addressed to and who is authorized to act.
How to sort and reduce catalog buildup
- Sort by addressee. An authorized contact may act on catalogs addressed to the association or a common-area account, but not on resident-addressed pieces.
- For catalogs addressed to the association, have the authorized contact photograph the piece and submit a removal request through Junk Mail Magic, or contact the sender directly.
- For catalogs addressed to former residents, write "not at this address" and hand them back to the carrier.
- Ask the board whether a written policy for common-area mail makes sense, especially if volume jumped after a change in management.
Why one person should not act alone
Someone without authority may not be able to remove the association from a catalog list, and a request under the wrong name may not match the sender's record. Some catalogs are addressed to a property name or a management company, which raises the question of who should make the request. Confirm who holds authorization first, and keep the printed pieces on hand as a reference.
Confirm authorization first
Ask your board or management company who the authorized contact is for association mail. Once that is settled, that person can handle catalog removal requests for common-area mail and keep a record of each one.
Instructions for the next step
Have an unwanted advertisement ready?
Photograph one piece you are authorized to handle, with the sender and full mailing label visible. Review the details before submitting. The first request is free; the sender controls the response.
Try one request free