Review which supplier catalogs the office needs
Supplier catalogs pile up when several people place orders over the years. Before requesting removal, have purchasing confirm which catalogs are still in use, because stopping a catalog from an active supplier can leave gaps in ordering.
Steps to audit and reduce supplier catalogs
- Collect the supplier catalogs received in the last quarter and list each sender. Note which ones purchasing opened for pricing, specifications or part numbers during that time.
- For each catalog no one uses, check whether the supplier is still active. A catalog from an inactive supplier is an easy removal candidate. A catalog from an active supplier may still be needed even if a digital version exists.
- Before requesting removal of any label, confirm that at least one person or department keeps receiving a copy of every catalog tied to an active supplier relationship.
- Photograph the label of each unwanted catalog so the sender and your office address are visible, and submit each one as a separate request. Review each prepared request to confirm it names the right sender and address.
Active supplier versus marketing list
A supplier may send catalogs through a separate distribution arm that appears under a different sender name on the label. A removal request aimed at that sender may stop the catalogs without touching your procurement account. If you cannot tell which part of the supplier sends the catalog, ask your account contact before submitting a request.
Record what you kept and why
Write down which catalogs you kept and which addresses you submitted for removal. Share that list with purchasing so the next person who sorts mail knows which catalogs are intentional.
Instructions for the next step
Have an unwanted advertisement ready?
Photograph one piece you are authorized to handle, with the sender and full mailing label visible. Review the details before submitting. The first request is free; the sender controls the response.
Try one request free