Mail guides
At work
Reduce unnecessary advertising while preserving business records and deliveries.
Stop advertising to a closed office
Advertising addressed to a closed office still arrives wherever that mail now goes, whether that is another branch, a PO box or a forwarding address. Removing promotional senders takes some care so that active business correspondence at the same address is not disturbed.
Reduce duplicate catalogs across departments
When several departments order from the same supplier, the supplier may keep a separate mailing record for each contact name or address variant. The result can be several copies of the same catalog in one delivery. Each label needs its own request.
Handle advertising for a franchise location
A franchise location receives advertising addressed to its own street address. A removal request for that address is a local action. It covers only your location and does not claim authority on behalf of the franchisor or other locations.
Separate home-business advertising from personal mail
When you run a business from home, advertising arrives for both the business name and your personal name at the same address. Keeping the two apart protects your privacy and makes clear which removal requests you are entitled to make.
Sort fundraising and supplier mail at a nonprofit office
A nonprofit office may receive fundraising appeals from other organizations, membership correspondence and supplier catalogs in the same stack. Each belongs with a different person, and not all of it is advertising to remove.
Handle promotional mail for a former employee
Advertising addressed to a former employee keeps arriving at your office. You are authorized to handle company advertising, but not personal correspondence. Sorting the two correctly protects the former employee's privacy and keeps your removal requests within your authority.
Check a professional journal before requesting removal
A professional journal arriving at your office may be tied to a paid subscription, a membership benefit or a free controlled-circulation list. The route for stopping it differs in each case, and a removal request for advertising will not cancel a paid subscription or a membership.
Make a promotional-mail handoff for reception staff
Reception staff often do the first sort of incoming mail without authority to open or act on most of it. A clear handoff lets them route promotional mail quickly while private correspondence stays with the people authorized to handle it.
Review which supplier catalogs the office needs
Supplier catalogs pile up when several people place orders over the years. Before requesting removal, have purchasing confirm which catalogs are still in use, because stopping a catalog from an active supplier can leave gaps in ordering.
Reduce advertising after a trade show
Attending a trade show can bring weeks of catalogs and promotional mail. Some comes from exhibitors who scanned your badge and some from the show organizer. Knowing which is which tells you which sender each request should name.