Reduce duplicate catalogs across departments
When several departments order from the same supplier, the supplier may keep a separate mailing record for each contact name or address variant. The result can be several copies of the same catalog in one delivery. Each label needs its own request.
How to cut duplicate catalog deliveries
- Gather the duplicates from each department and compare the labels. Copies from the same sender often show different department names, suite numbers or contact names, which can mean separate records on the sender's list.
- Pick the single address or department that should keep receiving the catalog, and confirm with that department before you request removal of the others.
- Photograph the label of each copy you want removed so the exact address variant is visible. Submit each as a separate request.
- After submitting, tell the affected departments which addresses you removed, so no one reorders the catalog for one of them without knowing.
Address variants and sender records
A sender may treat your main suite address and a department-name variant as different records, so removing one may not remove the other. If four department labels all differ slightly, expect to need four requests. Read each label closely before photographing it, since a typo or abbreviation can make two copies look like duplicates when the sender holds them as distinct entries.
Standardize the address format
Duplicates are easier to prevent when everyone uses the same address format on orders and supplier sign-ups. Agree on one format and add it to whatever purchasing guide or vendor onboarding document your office uses.
Instructions for the next step
Have an unwanted advertisement ready?
Photograph one piece you are authorized to handle, with the sender and full mailing label visible. Review the details before submitting. The first request is free; the sender controls the response.
Try one request free