Make a resident resource sheet for paper-mail choices
Many residents do not know that opt-out options exist for certain advertising mail. A one-page sheet of official public links gives them a starting point, and no one has to share an address or act on their behalf.
What to put on a resource sheet
- List official public resources by name and web address, such as the FTC's junk mail guidance page, and say what kind of mail each covers.
- State that each program is self-service, and that the building does not collect information or submit requests for residents.
- Include Junk Mail Magic as a way to identify the sender of one unwanted advertisement and prepare a removal request. The first request is free, with no card needed.
- Keep the sheet to one page, check its links once a year, and say that results vary by sender.
What the sheet should not do
A sheet that asks residents to write down names, units, or addresses to get help turns into data collection, which brings obligations the building may not be ready to meet. Direct residents to use their own devices and accounts. Submitting requests for all residents, even with good intentions, means handling mail and personal information you are not authorized to touch.
Post it and step back
Print the sheet, post it near the mailroom, and keep paper copies at the management office. Your part ends with providing the information. Each resident decides whether to use it.
Instructions for the next step
Have an unwanted advertisement ready?
Photograph one piece you are authorized to handle, with the sender and full mailing label visible. Review the details before submitting. The first request is free; the sender controls the response.
Try one request free