Junk Mail Magic

Choose one location for useful supplier catalogs

To consolidate supplier catalogs, choose one purchasing location to keep them and ask the supplier whether it can stop promotional copies to your other sites. Get approval from each site's authorized contact before you send the request.

By Junk Mail Magic. Updated .

Decide which copy stays

  1. List each site that receives the catalog and who uses it.
  2. Choose the location that will keep it, usually the office that places orders.
  3. Confirm with each other site's manager that their copy can stop, and that nobody relies on it for reference.
  4. Send the supplier the location table through its official contact route.
  5. Ask whether the change affects only promotional catalogs, so order confirmations and account mail keep reaching each site.

Make each address easy to match

Copy the mailing name and address from each catalog label exactly, including suite numbers and department names. The supplier can then compare your list with what it is mailing, instead of guessing from a general request.

If a site uses the catalog to reorder, save the pages it needs before its copy stops. Keep invoices and client records out of anything you send for this.

Location table

Example for your own use. Replace the bracketed details and review what you share.

Supplier: [name] Keep catalogs at: [purchasing address, mailing name] Stop promotional copies at: [site A address, mailing name as printed] [site B address, mailing name as printed] Keep order and account mail at all sites: [yes / no] Approved by: [name, role, site] Date sent: [date]

Check the next delivery

Ask the supplier when the change should take effect. After that point, note which sites still received a catalog and send a follow-up listing only those addresses.

Official source

Reduce duplicate catalogs across departmentsSave needed reference pages before stopping supplier catalogsReview which supplier catalogs the office needsBusiness mailAll practical mail guides

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