Junk Mail Magic

Sort HVAC offers from your maintenance agreement

First write down who services your heating and cooling under your agreement. Then check each piece of HVAC mail against that name. Reminders from your provider about the agreement go in one group. Offers from other contractors, equipment sellers and plan marketers go in another. Keep the worksheet below to yourself, and keep your agreement and invoices private.

By Junk Mail Magic. Updated .

Fill in the worksheet

  1. Copy your provider's name and phone number from the agreement itself.
  2. For each HVAC mailing, record the sender, what it offers and whether it mentions your agreement.
  3. Flag any piece that asks for payment or account details. Check it against your own records before you act, because a bill-like mailer can come from a company you never hired.
  4. Mark the senders that are clearly advertising and are not your provider.
  5. For each advertiser you want to stop, write down the contact route from its own website.

Reminders versus sales

A reminder about a tune-up you already agreed to is service communication. A suggestion to buy an additional service may be advertising even when it comes from your provider. A coupon for a new system from a company you have never used is advertising. One company can send both kinds under the same name, so judge each piece by its contents, not its envelope.

A preference about advertising does not replace billing or safety notices. This worksheet gives no pricing or contract advice. Take those questions to your provider.

Private sorting worksheet

Example for your own use. Replace the bracketed details and review what you share.

My HVAC provider (from agreement): [name, phone] Sender: [name] Offer: [description] Mentions my agreement: [yes/no] Asks for payment or details: [yes/no] Checked against my records: [yes/no] Advertising to stop: [yes/no] Contact route: [official website or phone] Date requested: [date]

Act on the advertisers only

Send each marked advertiser a short request to stop printed sales mail. Leave your provider out unless one of its promotional campaigns is the problem. If it is, name that campaign and say you still want agreement reminders.

Official source

Keep account notices while stopping promotionsCheck whether a warranty letter is a notice or an offerSeparate product safety correspondence from an upsellVerify a number printed on unfamiliar mailHousehold servicesAll practical mail guides

Keep personal records with the organization that handles them

Junk Mail Magic is for ordinary unwanted advertising. Use the official contact route in this guide for records, account changes or someone else’s correspondence.

Compare removal routes