Control sales brochures sent to a youth group

Use the youth group's mailing record and any brochure code when asking a vendor to stop sales brochures. Leave out participant names, ages and family details. The leader's task is to identify the group record the vendor already mails, not to provide a roster.

By Junk Mail Magic. Updated October 2, 2026.

Write the request without participant details

Confirm which adult leader or committee member is authorized to manage the group's mailing address and send the requests.
From one brochure, copy the vendor name, the group name and address as printed, and any catalog or customer code.
Check that the piece is an ordinary advertisement. An order form the group submitted, a fundraiser agreement or a bill needs a different response.
Contact the vendor through the route it publishes and ask it to stop promotional paper brochures to that record. Do not send a roster, parent names or any child's information.
Log the date and vendor so you can match a later brochure to your request.

Leave the roster out

Ask the vendor to identify the organization’s promotional record without collecting a roster of members. If a vendor asks for a member list, decline and limit the request to the record the leader manages.

The FTC warns that organizations receive fake invoices and unordered goods. Before anyone pays a brochure that looks like a bill, check it against what the group actually ordered.

Sample vendor brochure request

Example for your own use. Replace the bracketed details and review what you share.

Please stop promotional paper brochures addressed to [group name as printed] at [group mailing address]. Code on the brochure: [code]. I am [role] and authorized to manage this mailing record. Please do not add participant or parent information to your records in connection with this request. This request does not cancel any order or agreement we have with you.

Plan for next season's catalogs

Before fundraising season starts, decide which vendors' brochures the group still wants. Mark them as wanted on the log and send requests only to the rest, so you do not cut off a supplier you plan to use.

Official source

FTC: Scams and Your Small Business

Respond when a vendor asks for a group’s member list Review fundraising catalogs sent to a PTA Check a fundraiser vendor agreement before stopping mail Check an advertisement that uses your organization’s name Clubs and organizations All practical mail guides

Have an unwanted advertisement ready?

Photograph one piece you are authorized to handle, with the sender and full mailing label visible. Review the details before submitting. The first request is free; the sender controls the response.

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