Check a fundraiser vendor agreement before stopping mail
Before asking a fundraiser vendor to stop mailing, look in your group's approved records for an agreement or order with it. If one exists, find the organizer responsible for it and list any open delivery or settlement task. Ask only about promotional mail for future campaigns.
Separate current work from future pitches
- Look in the approved records for the campaign and see whether an agreement, an order or neither exists.
- Find the purchaser who is responsible and the person who holds the paperwork.
- Note any open delivery, return or settlement task and leave it with that organizer.
- Record whether the group wants pitches for future campaigns.
- Ask the vendor what route it offers for limiting promotional mail. Tell it the request doesn't cover the current arrangement.
Verify invoices before treating anything as junk
The FTC warns businesses and nonprofits about fake invoices and unordered goods, and advises checking purchases and invoices against approved records. If no matching order exists, raise that with the responsible organizer before paying. That guidance doesn't tell you how any particular vendor handles opt-outs.
Organizer checklist
Example for your own use. Replace the bracketed details and review what you share.
Write a request that leaves the current campaign alone
Once the organizer confirms there are no open tasks, or confirms which ones stay open, write to the vendor. Name the future-campaign advertising you want to stop. Say that messages about the existing order should continue.
Official source
Keep personal records with the organization that handles them
Junk Mail Magic is for ordinary unwanted advertising. Use the official contact route in this guide for records, account changes or someone else’s correspondence.
Compare removal routes