Leave a clear handoff for unfinished requests
If someone else will finish your mail cleanup, they need to know what you have submitted, what is still pending, and who is allowed to continue. Without a note, a helper may repeat requests or miss senders entirely.
Writing a useful handoff note
- List the senders you have already submitted, with approximate dates, so the helper does not send them again.
- Separate those from photos you have taken but not yet submitted, and label the second group as pending.
- Note any senders you chose to skip, with a few words on why, so the helper does not reopen settled decisions.
- Confirm that the person taking over is authorized to handle mail at your address before you share the list or any photos.
What the note should leave out
Include only what the helper needs to carry on: sender names, dates, and which photos are pending. Leave out passwords, account sign-in details, and anything from the contents of your mail. Someone who is not authorized to handle your mail should not receive your address log, your photos, or access to your account, however well meant the offer.
Picking the work back up
When you resume, read the entries your helper added before you submit anything new. Check whether any sender they submitted has mailed again, and see the guide to timing and follow-up for what to expect.
Instructions for the next step
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Photograph one piece you are authorized to handle, with the sender and full mailing label visible. Review the details before submitting. The first request is free; the sender controls the response.
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